Scheduling an Appointment for Multiple People

  1. On the toolbar, click Appointment.

  2. In the To field, type a user name, then press Enter. Repeat for additional users. Include any resource IDs (such as conference rooms) in the To field. If necessary, type user names in the CC and BC fields.


    To select user names or resources from a list, click Address on the toolbar to use the Address Selector to add users. For more information on how to use the Address Selector, see Using the Address Selector.

    Your name is automatically added to the To field of the appointment. When you send the appointment, it is automatically added to your calendar. If you do not want to be included in the message, delete your name from the To field.

  3. Type the Place description in the Place field.

    If more than one place is added to an appointment as a resource, only the first one will be displayed in the Place field.

  4. Specify the start date.

  5. Specify a start time and duration. Duration can be in minutes, hours, or days.

  6. Specify how you want the appointment to appear as from the Show As drop-down menu. Appointments can appear as Busy, Free, Out of the Office, or Tentative.

  7. Type a subject and message.

    If you want, change the font of the message text. For information, see Changing the Font in the HTML View.

  8. If you want to make sure the people and resources for the appointment are available, you can do a busy search by clicking the Busy Search tab. For more information, see Using Busy Search to Check Availability.

    You can specify many options, such as making this appointment a high priority, requesting a reply from recipients, and more, by clicking the Send Options tab.

  9. Click Send on the toolbar.

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